City Clerk

Christopher Saenz

Christopher Saenz

City Clerk


The City Clerk is elected to a four-year term and works with the City Clerk's Office, which is responsible for the day-to-day operations.

Mission Statement

"To be ever mindful of our neutrality and impartiality by rendering equal service to all with emphasis on ethics, integrity, and professionalism."

The Baldwin Park City Clerk's Department serves as a partner in democracy and is committed to quality customer service, innovation, easy access to public records, and comprehensive use of resources by:

  • Working together to ensure the City Council, Chief Executive Officer and City staff serve with the community with openness and integrity
  • Providing professional and courteous customer service
  • Ensuring the legislative process including City elections, City Council and Commission meeting are open and public
  • Providing access to complete and accurate public information
  • Reporting and preserving the history of the City in a fair and impartial manner

We do NOT provide Birth Certificates, Death Certificates or Marriage Licenses. For those services, please contact the Los Angeles County Recorder's office through their website at lavote.gov

Services Provided by the City Clerk

The following are examples of typical services provided by the Office of the City Clerk:

  • General Duties: The Office of the City Clerk posts public notices and maintains documents certifying municipal actions such as agendas, minutes, ordinances, and resolutions. The Office of the City Clerk is responsible for the retention and destruction of official records in accordance with applicable laws.
  • City Claim for Damages: To file a claim with the City for an injury or damages to personal property. Please fill out the City Claim Form (PDF) and return to the City Clerk's office or City Hall.
  • City Council Minutes: The preparation of the minutes of each City Council meeting is the responsibility of the City Clerk. All minutes shall be posted on the City's website following City Council approval.
  • Elections: The Office of the City Clerk provides general information regarding voter registration and posts election outcomes on the City's website.
  • Fair Political Practices Commission Statements: The Office of the City Clerk receives filings of campaign reports and statements of economic interest for designated employees, independent contractors, and elected officials.
  • Meeting Agendas: The Office of the City Clerk is responsible for posting all City Council, Housing Authority, and Successor Agency meeting agendas in a timely manner as prescribed by law.
  • Municipal Code: The Office of the City Clerk maintains and records all ordinances and resolutions approved by the City Council and is responsible for the codification of ordinances.
  • Public Official Appointments: Documentation of appointments to boards and committees, including California Form 806 (PDF).
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